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Change in Scope of Work

Overview

During the course of a funded research project, it may be necessary to clarify or augment the scope of work for the project.  If such clarifications do not involve a corresponding change to the budget for the project, this change can often be made via a simple amendment to the contract. Procedures for amendments involving budget changes follow a slightly different procedure. 

Procedure to Initiate Office of Sponsored Programs (OSP) Review:

  1. PI/PI's department and the sponsor should discuss the need for the change in scope of work (SOW).
  2. Often, the corporate partner will provide a draft amendment to address the change in SOW (request editable Word version to permit negotiation of changes).  OSP can draft the amendment if the corporate partner does not have a template amendment or prefers that the University draft the amendment. 
  3. Department should verify annual Conflict of Interest (COI) filing using Faculty/Researcher form and completion of relevant ISER/CITI modules for all key personnel.
  4. Request award modification via MyFunding . Please refer to the Award Modification Request - Revised NGA quick guide.
  5. OSP will review the submission packet and will negotiate any necessary changes to the amendment.
  6. Once the amendment has been finalized, OSP will circulate the finalized amendment to the PI for signature. 
  7. OSP will provide PI/PI's department with a copy of the fully executed amendment via PDF to be retained on file for reference purposes.

 

DOCUMENTS REQUIRED FOR SUBMISSION*
  1. Proposed amendment provided by corporate partner (as an editable Word document) or request for OSP to draft amendment
  2. Revised scope of work (approved by PI and sponsor) along with clear instruction if this new scope of work is meant to replace or augment the scope of work contained in the original agreement
  3. Identification of any key personnel changes associated with this scope of work change

*Subject to sponsor requirements and/or OSP procedure changes.